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REGISTRATION AND HOTEL: ALL speakers must be registered conference attendees and are responsible for their hotel reservations (unless otherwise indicated). Most speakers are assigned registrations that come with a conference sponsorship package. Otherwise you need to register directly. Tabs on the right provide links to registration and hotel room info.
NOT SURE IF YOU ARE REGISTERED: Email Mindy Hartman at firstname.lastname@example.org
ROOMS WILL BE SET with a PODIUM with an attached wired microphone. Plus a HEAD TABLE with 1 or 2 wireless microphones. There will be an LCD projector, screen and sound system. NO laptop computers are provided. Handouts are NOT prepared or provided by the conference. Internet access is NOT available unless separately arranged and paid for by the speaker(s). There will be one table at the back of the room where speakers may place promotional material or printed handouts of your presentation.
SESSION DIRECTORS are responsible for overseeing session content, introducing speakers, keeping the session on-time. IF presentations are going to be utilized, they should be collected in advance and brought to the event on 1 laptop. Session Directors who need contact information for their panelists should email Jesse Slome at jslome @ medicaresupp.org.
IMPORTANT: We strongly recommend the Session Director and all speakers come to the designated room at least 15-minutes before the scheduled start of your session.
OPTIONAL BUT RECOMMENDED: We encourage Session Directors to organize at least one Zoom or conference call with all panelists PRIOR TO ARRIVING at the conference. You want as great a session as possible. Many thanks to all.
FOLLOWING YOUR SESSION: To help with a smooth transition, we ask that you hold any conversations at the back or outside of the room. This will allow the hotel staff a few minutes to clean the room. And, for the next group to set-up. Thank you.
IMPORTANT: Presentations MUST be sent to Jesse Slome in advance.
The current deadline is July 15, 2021. Presentations NOT received may NOT be included in the deck available for projecting at the event (see note below). Presentations MUST BE 30 MINUTES (and NOT a minute longer to be fair to all speakers who have traveled and prepared. Thank you. We recommend you time yourself prior to arriving at the event.
SEND PowerPoint presentations: Standard Format please.
ALL PRESENTATIONS ARE BEING RECORDED with videos of speakers and presentations. Videos will be made available by the Association’s Recording Company after the conference. This can greatly increase the number of people who see and hear from you. For a GREAT PRESENTATION keep the following in mind:
1. Speak directly into the microphone.
2. Address BOTH people in the room as well as those who’ll watch the video.
3. Stay directly behind the podium. Modulate your voice. Occasionally look directly into the camera (people are watching you!).
NO AUDIENCE QUESTIONS ARE TO BE TAKEN. When you are finished with your presentation, exit the stage.
SPEAKERS PLEASE COME TO THE FRONT OF THE ROOM 15 MINUTES PRIOR TO YOUR START TIME. There will be a visible table for speakers at the front of the room. Identify yourself to the person moderating the room.
IF YOU SUPPLIED YOUR PRESENTATION it will be cued up on the laptop. All speakers present from behind the podium. Watch the time. The room Moderator will give you a 5 MINUTE and 1 MINUTE notice. No speakers can go beyond their designated time.
IF YOU DID NOT SUPPLY YOUR PRESENTATION BY THE DEADLINE there will be a title slide showing with your name and talk of your session. We cannot add presentations or make any accommodations on site. Sorry. But you’ll still be able to convey all your powerful info and points to attendees and those watching the video.