2021 Conference

Deadlines / Due Dates / Details

Update as of Monday, August 30, 2021

The conference is on – LIVE.   Thanks to the cooperation of the Convention Center and hotel, we have added space to our event (exhibit hall and meals/receptions).  This coming week the Renaissance hotel and convention center will host the USA Karate National Championship and US Team Trials.  The expected attendance is x,xxx.

Mask Mandate Issued by Illinois Governor.   (From the Governor’s press release).  To slow the spread of the highly transmissible COVID-19 Delta variant, all Illinois residents over the age of two will be required to wear a mask in all indoor settings, effective Monday, August 30th. The requirement is applicable to both vaccinated and unvaccinated residents statewide.

Thank you all.   We are going to have a great event.  See you in Chicago!

Deadlines below are specific for 2021 SPONSORS – EXHIBITORS – SPEAKERS
Sponsors with an exhibit booth need to ALSO read the Exhibitor information.

Help promote the FREE DAY PROGRAM.  Click here to access free artwork and suggested text we have prepared for your use.

Details – Easy Access to Important Information

Am I a sponsor?  Click this link to see 2021 conference sponsors.

What is my booth number?  Click this link to see the Exhibit Hall booth numbers and Floor Plan.

How do I ship material to the Convention Center?  Read the Exhibitor Information posted below.

When is set-up and tear-down?  Read the Exhibitor Information posted below.

How many people do you anticipate will be attending?   Read details under Exhibitor heading.

Access the Conference program.  Click this link.

Important Information – Sponsors & Exhibitors

Additional Signage Opportunities – Deadline has passed. Call if this is of interest.

Exhibit / Booth Information – Those with an exhibit booth must review the Exhibitor Information & Deadlines below.  Click here for the 2021 Exhibitor Kit.

Pre-Conference Registrant List:  This is distributed to conference sponsors (only sponsors receive this as a benefit of conference support).  The list is sent roughly 3 weeks prior to the conference.  If you did not receive your copy call Mindy Hartman at 818-597-3205.

Printed Program Ads:  The July 15 final deadline has passed.  Pick up your copy of the printed program when you check in at the conference.

Exhibitor / Sponsor BOOTH Information & Deadlines

Am I an exhibitor?  What’s my Booth Number?  Click this link and check the listing.

WE RECOMMEND YOU PRINT OUT THE PDF (Booth Location) for those attending.  Click here to access.

DOWNLOAD THE EXHIBITOR INFORMATION KIT.

OR CLICK HERE to download the 2021 Exhibitor Kit

Exhibitor Form: Required for all exhibitors who are shipping material to the Convention Center:  FORM DUE TO SOURCEONE AS SOON AS POSSIBLE  The form is contained in the Information Kit.  Or, request one by calling Cara Pajian at 708-344-4111 Extension 118.

Need Furniture or Electricity for your Booth? 
Click Here to Access The Complete Online Catalog  (You will be taken to the Source One website)
EMAIL CARA AT SOURCE ONE Events

Need Audio-Visual or Internet for your booth? 
EMAIL ENCORE GLOBAL

Exhibit Set-Up:  Will take place starting on Tuesday, September 7 at 1 PM.  The Center will close at 6 PM and re-open Wednesday, September 8 at 7:00 AM.

Exhibit Tear Down:  The Exhibit Hall will close at 4PM on Thursday, September 9.  All material will be removed by 6:00 PM.

How many people should I plan for?  Sponsors will receive the Pre-Conference registrant list in early August (this is an added benefit of sponsorship).
But as of (Aug. 1) we anticipate 700 for the main conference and 200 for the free day.

Conference Speakers

Am I speaking? 
Click this link to access the Free Day Program (Agent 8).
Click this link to access the Conference Program (Sept 8-10).

Deadline for Free Day Speaker Presentations:  Your PowerPoint presentations ARE PAST DUE.  If we don’t get your presentation shortly we’ll ONLY have a title slide showing during your talk.  Once submitted, slides can not be changed.

Free Day Speakers should come to the appropriate room at least 30-to-40 minutes before their designated time.  Come to the front of the room where you’ll find the session director.

Full Conference Speakers:  Sessions are coordinated by the Session Director.  NO presentations are submitted to us.
We recommend all session presentations are loaded onto one laptop that one person (for example, the Session Director) brings to the conference on the laptop.  All speakers should arrive at the designated room at least 20 minutes prior to the session.